Membership and Marketing Working Group
Meeting on
Thursday, 27 September 2012 at 2.00 pm
In the SANHS Office at Somerset Heritage Centre
AGENDA
1. Priorities and Action Plans
2. Report on M & M events: Dillington, CMS symposium
3. Forthcoming M & M events
4. Projects in progress (not covered in item 1):
- Membership & Associated Societies
- Subscription payment/membership status
- Membership secretary
- Executive’s November event
- Guidance on running meetings
- Advertising and Promotion
- Overall forward programme
- Meeting programme card format
- SANHS News run-on – use of
- Powerpoint presentation
- Web
- FAQs
- Information feed
- Management succession
6. Date of next meeting
Summary of M&MWG meeting 27/09/12
ReplyDeleteThe meeting was attended by 6 members and 8 sent their apologies. Through the efforts of the Group’s Members, especially Mary Siraut and the generous support of other Society members the Society successfully raised its public profile and interested prospective members at the Dillington House Open Day offering a range of interesting activities. A programme of events to continue to raise the Society’s profile into 2013 was considered. Marilyn Crothers continues to plan a workshop event for 27 October. From a meeting at Richard Huish College, Bill Kelly and Liz Cauldwell are developing a programme to involve younger people. The SANHS Christmas event is being publicised. Del Wiggins is co-ordinating Associated Society programmes and issues and Gail Griffith is co-ordinating SANHS events and seeks the assistance of a volunteer programme secretary. The way programme information is notified will depend much more on the website and committees should use it as a diary to avoid clashes of events. The Board has approved a budget for 2013 that will allow the group’s activities to continue. A more rigorous process for recording attendance at SANHS events is in place and members’ rights of attendance as against visitors’ have been clarified. Some other administrative issues were reviewed. Work to bring members’ arrears of annual subscriptions up to date has been successful. The progress of the “Recommend a Friend” scheme was discussed and non-members who are interested in the Society have been told of its benefits. (See: http://www.sanhs.org/Recommend%20a%20Friend.htm). Progress with the pilot scheme to contact people moving into the county was reviewed and its operation continues to be monitored. The Group reaffirmed that the roles surrounding a membership secretary are to receive more of its attention. The feeds of information to the chairman for publicity purposes and to Bill Kelly for inclusion in the web News Bulletins and elsewhere are still quite weak however and more input from associated societies is being sought. Chairmen of all SANHS committees are to be asked to attend the next meeting, due on 27 November at SHC. It will review SANHS overall programmes of events and activities.