Marketing and Membership Working Group

Meeting on

Wednesday, 24 April 2013 at 2.00 pm

In the Learning Room

At Somerset Heritage Centre

DRAFT AGENDA 1. M&MWG Priorities and Action Plans - status

2. Programme – Events & Seminars Etc. - organisation & co-ordination

3. Detailed organisation for selected events on M&MWG Programme (above)

4. Register of Projects of Interest to SANHS

5. Update on other projects in progress (not covered in items 1 or 4):

                      Membership & Associated Societies

                      Web

6. Date of next meeti

Marketing and Membership Working Group

Meeting on Wednesday, 27 February 2013 at 2.00 pm
At Somerset Heritage Centre

DRAFT AGENDA

1. M&MWG Priorities and Action Plans

2. SANHS Event Programme organisation & co-ordination

3. Detailed organisation for selected events on M&MWG Programme

4. Update on other projects in progress (not covered in items 1 or 3):

                  Membership & Associated Societies

                  Web

5. Date of next meeting

Marketing and Membership Working Group

Meeting on Wednesday, 30 January 2013 at 2.00 pm

In the Research Room at Somerset Heritage Centre

DRAFT AGENDA

1. Motivation of and communication with members

2. SANHS Event Programme organisation & co-ordination

3. Detailed organisation for selected events on M&MWG Programme

4. M&MWG Priorities and Action Plans

5. Update on other projects in progress (not covered in item 4):

•               Membership & Associated Societies
•               Web

6. Date of next meeting

Marketing and Membership Working Group

Meeting on Tuesday, 27 November 2012 at 2.00 pm in the Research Room At Somerset Heritage Centre

DRAFT AGENDA


1. Work of M&MWG, Publicity Officer & Interest Group Involvement

2. SANHS Event Programme Co-ordination

3. Forthcoming Events on M&MWG Programme

4. Interest Group Programmes and SANHS Objectives

5. M&MWG Priorities and Action Plans

6. Update on other projects in progress (not covered in item 5):

                  Membership & Associated Societies

                  Web

7. Date of next meeting

Membership and Marketing Working Group

Meeting on

Thursday, 27 September 2012 at 2.00 pm

In the SANHS Office at Somerset Heritage Centre
AGENDA

1. Priorities and Action Plans

2. Report on M & M events: Dillington, CMS symposium

3. Forthcoming M & M events

4. Projects in progress (not covered in item 1):

• Membership & Associated Societies
• Subscription payment/membership status
• Membership secretary
• Executive’s November event
• Guidance on running meetings
• Advertising and Promotion
• Overall forward programme
• Meeting programme card format
• SANHS News run-on – use of
• Powerpoint presentation
• Web
• FAQs
• Information feed
• Management succession

5. Group organisation

6. Date of next meeting

Marketing and Membership Working Group

Meeting on

Thursday, 16 August 2012 at 2.00 pm In the Research Room

At Somerset Heritage Centre

AGENDA

1. Priorities and Action Plans including Associated Society rules – Trustee Board, July 2012, Paper 11.2

2. Report on M & M events: Dunster, Taunton

3. Forthcoming M & M events

4. Projects in progress (not covered in item 1):

Membership & Associated Societies

• Subscription payment/membership status
• Marking membership application forms
• Membership secretary
• Guidance on running meetings

Advertising and Promotion

• Overall forward programme
• Meeting programme card format
• Leaflet distribution
• SANHS News run-on – use of
• Powerpoint presentation

Web

• FAQs
• Programme information feed

5. Group Organisation

6. Appealing to younger people sub-committee

7. Next meeting

Marketing and Membership Working Group

 Meeting on Wednesday, 27 June 2012 at 2.00 pm

At Somerset Heritage Centre

DRAFT AGENDA

1. Priorities and Action Plans

2. Report on M & M events

3. Forthcoming M & M events

4. Projects in progress (not covered in item 1):

Membership & Associated Societies

Subscription payment/membership status

Marking membership application forms

Membership secretary

Guidance on running meetings

Advertising and Promotion

Overall forward programme

Meeting programme format

Leaflet distribution

SANHS News run-on

Powerpoint presentation

Web

FAQs

Programme information feed

5. Group Organisation

6. Next meeting

Summary for Web of Notes on M&MWG meeting 27/06/12

The meeting was attended by 8 members and 3 sent their apologies.  The Group’s Members decided the level of charges for non-members at meetings and continued their review of control, safety, liability and presentation at society meetings. A revised attendance recording and fee collection process will be implemented soon. A proposal for revisions to the rules for associated societies is being prepared.  Detailed proposals for the marketing programme for the next 18 months were presented to the June Board of Trustees and some items have been carried forward for decision at July F&GPC and Board meetings. The key differences between SANHS and other societies are now up on the web site and the format of their wider presentation is being reviewed.  A proposal for a “Recommend a Friend” scheme to start in August was agreed and F&GPC approval will be sought.  A pilot scheme to contact people moving into the county is being launched. It agreed that where subscriptions have not been paid in full people should be removed from SANHS membership on 31 July.  The feed of information to the chairman for publicity purposes is quite weak.  Proposals, including for an associated societies section, for the website were reported. Plans for SANHS’s presence at events including Dunster Country Fair and Dillington House were discussed – volunteers for staffing requested.  A preliminary meeting to discuss a potential multi-disciplinary project in West Somerset will be held in October.  The group chairman’s role was confirmed.  A sub-group will be formed in the autumn to review the Society’s appeal to young people. The next meeting is due on 27 August at SHC.