Marketing and Membership Working Group

 Meeting on Wednesday, 27 June 2012 at 2.00 pm

At Somerset Heritage Centre

DRAFT AGENDA

1. Priorities and Action Plans

2. Report on M & M events

3. Forthcoming M & M events

4. Projects in progress (not covered in item 1):

Membership & Associated Societies

Subscription payment/membership status

Marking membership application forms

Membership secretary

Guidance on running meetings

Advertising and Promotion

Overall forward programme

Meeting programme format

Leaflet distribution

SANHS News run-on

Powerpoint presentation

Web

FAQs

Programme information feed

5. Group Organisation

6. Next meeting

Summary for Web of Notes on M&MWG meeting 27/06/12

The meeting was attended by 8 members and 3 sent their apologies.  The Group’s Members decided the level of charges for non-members at meetings and continued their review of control, safety, liability and presentation at society meetings. A revised attendance recording and fee collection process will be implemented soon. A proposal for revisions to the rules for associated societies is being prepared.  Detailed proposals for the marketing programme for the next 18 months were presented to the June Board of Trustees and some items have been carried forward for decision at July F&GPC and Board meetings. The key differences between SANHS and other societies are now up on the web site and the format of their wider presentation is being reviewed.  A proposal for a “Recommend a Friend” scheme to start in August was agreed and F&GPC approval will be sought.  A pilot scheme to contact people moving into the county is being launched. It agreed that where subscriptions have not been paid in full people should be removed from SANHS membership on 31 July.  The feed of information to the chairman for publicity purposes is quite weak.  Proposals, including for an associated societies section, for the website were reported. Plans for SANHS’s presence at events including Dunster Country Fair and Dillington House were discussed – volunteers for staffing requested.  A preliminary meeting to discuss a potential multi-disciplinary project in West Somerset will be held in October.  The group chairman’s role was confirmed.  A sub-group will be formed in the autumn to review the Society’s appeal to young people. The next meeting is due on 27 August at SHC.